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Monday, 12 February 2018

Submission of agenda for discussion in the ensuing four monthly meeting

Des Raj Bhatia                                                                                 H.S .GULERIA
Circle president                                                                               CIRCLE SECRETARY
Contact: 9418463093


NO:-HP/P/III/Four monthly meeting                DATED AT UNA THE  12/02/2018
Chief Postmaster General,

SUB:- Submission of agenda for discussion in the ensuing four monthly meeting to be held with your good-self.
Respected Sir,
            Kindly consider the following items for discussion in the ensuing four monthly meeting scheduled to be held in this month.
1.      Acute shortage of staff, unbearable pressure of work, introduction of new schemes in the Post Offices.
Due to avoidable delay in the recruitment large no. of posts of PAs in HP circle are lying vacant. In the near future the shortage will further increase due to retirements and promotions. The Postal services are most important. In HP circle barring few divisions all the triple handed SOs are now either double handed or single handed. Similarly the double handed SOs are now single handed. The quantum of work and administrative pressure for opening new accounts and to meet with the requirements of social security pension paid through post offices has further compounded the miseries/difficulties of the operative staff. Consequently, the hardship to the staff is causing decline in the quality of service, which must be avoided at any cost. Since the work cannot be completed with the existing staff, the concerned official has no option to heir the services of an unauthorised official viz. GDS and even an outsider, which is a very sorry state of affair. The staffs are denied leave applied for almost in all the cases. Since there is no alternate arrangement, I am citing an example of head post office Una just to justify the circle union’s point. The Una Division is the 2nd largest division having largest no of accounts and largest rate of transaction in the circle. The sanction strength of Head Post Office Una is 19(PA)+3(APM)+1(Accountant)+1(PM). There are 35 sub post offices out of which 6 POs are working as double handed and rest of the offices are working as single handed. Due to training of CSI, POPSK, IPPB and Mid-career, the head post office Una will work with only 10-8 PAs whereas all the Post of the APMs are lying vacant for the last two years. We agree with the point of view of the administration but the health of the staff and postal services should not be compromised. You are therefore requested to kindly allow adhoc arrangement against the vacant posts of the PAs amongst the eligible postmen and MTS staff. This will definitely help the postal services and staff.
2.      Keeping in abeyance the process of preparation of EST-II for establishment review of the post offices.
There is lot of change in the postal services due to rolling out to McCamish /CBS.
The EST-II is prepared and the establishment is reviewed on the basis of time factor of various items fixed decade earlier, whereas till date no time factor has been evolved for the new schemes including CBS and McCamish. As such the process of preparing is just enhancing the work pressure on the staff. You are therefore requested kindly keep in abeyance the establishment review till new time factor is evolved for all the new items.
3.      Unsatisfactory/Substandard repair/maintenance of the staff quarters and departmental offices by the civil wing.
The circle union is constrained to place or record the casual, unsatisfactory and substandard maintenance work carried out by the civil wing for which larger funds are sanctioned by the circle office. Once the repair work is commenced there is none to supervise or to monitor the work being done. A committee may kindly be constituted to ascertain such irregularities noticed in the work so allotted.

With regards,                                                                                                                     
Yours faithfully
(H. S. Guleria)

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